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10 Ways to Make Your Office Printing Habits More Eco-Friendly

10 Ways to Make Your Office Printing Habits More Eco-Friendly

Posted By: John Published: 30/12/2015 Times Read: 154 Comments: 0

Whether printing invoices, memos or time-sheets, most – if not all – businesses use a printer on a daily basis. Although necessary, too much printing can have an adverse affect on your company’s carbon footprint – not to mention your profit margin. To help you and your business take an ecological approach to printing, here are 10 ways to make your office printing habits more eco-friendly.


1. Invest in an Eco-Friendly Printer


Business printers offer speed, performance and reliability – at the expense of being a real drain on energy consumption. When purchasing a new business machine, be sure to invest in an eco-friendly model emblazoned with the Energy Star logo. Modern printers are up to 40% more energy efficient than older machines; helping you save a fortune on your energy costs.


2. Adopt Duplex Printing


Ever heard of duplex printing? If not, it’s about time you did. Duplex printing is the process of printing on both sides of a sheet of paper in a single print job. Many new business machines will do this automatically – simply select duplex in print properties, and a two-page document will be printed on a single page, rapidly reducing your paper usage.

3. Use Recycled Paper


Businesses go through paper at an astounding rate – and this is putting a real strain on our trees.  When buying paper for office use, try to buy 100% recycled paper. There are several web-based suppliers offering fully recycled paper at affordable prices, so you can save money whilst doing your bit for the environment.


4. Switch to Draft Mode


Unless you’re printing high-quality reports or marketing materials for a client, draft mode is a great way to conserve ink and toner in your machine, as well as reduce energy use. Draft mode speeds up the print process by reducing the amount of ink or toner applied to a page – thus preserving ink and energy, at the expense of a slight drop in print quality.

5. Buy in Bulk


Buying in bulk may sound more like a money-saving tip than an energy-saving one, but when you think about it – buying in bulk does make environmental sense. Bulk bought cartridges and paper mean less delivery emissions, less packaging and fewer trips to the shops. Making a bulk buy last for a specified period is also a great way to cap the amount of printouts you and your employees produce.


6. Recycle Old Ink & Toner Cartridges


Throwing used ink and toner cartridges in the bin may be the easiest method of disposal, but it’s certainly not the most eco-friendly. Print cartridges contain all sorts of harmful chemicals that can cause real problems should they come into contact with the environment. The best way to dispose of empty cartridges is to recycle them with a reputable cartridge reprocessing company, some of which even offer monetary hand-outs for every cartridge received.

7. Setup ‘Follow Me’ Function


Did you know – 30% of all printouts produced in the office are never collected at the printer? This level of wastage is bad print etiquette, and could be costing your company thousands – not to mention tarnishing your green credentials. One way to curb print wastage is to install a ‘follow me’ function on your office printer. This tool requires an employee to physically go to the printer to activate a print job, cutting down on ‘for the sake of it’ printing.


8. Encourage a Good Printing Philosophy


Whether you have a small or large team of staff with access to a printer, instilling a positive print philosophy can help oust bad printing habits and make day-to-day admin more eco-friendly. Gently reminding staff of the negative affects of over-printing should reduce print use; if that doesn't work, consider capping individual print use or implementing a weekly print credit system.


9. Switch Off or Deep Sleep


Business printers are often left on throughout the day to allow for flexible, everyday printing – but this can be a real drain on energy use. Sleep and standby modes are all well and good, but the machine will still use energy while in this state. Some business printers now have a ‘deep sleep’ function, which puts the machine in an increased energy-efficient mode. If you use the printer very little, switching it off could be the simplest way to save energy.


10. Save Your Scraps


Throughout the working week, offices produce lots of scrap paper – much of which is swiftly disposed of. Hold on to scrap paper however, and it can be placed back in the printer and used to produce memos, notes or other unimportant administrative print jobs. 


Now that you know how to save energy in the workplace – it’s time to save money, too. By switching to third-party ink and toner cartridges, you could save up to 50% on the cost of refilling your business printer. At Printhead, we stock a wide range of business printer compatible ink and toner cartridges for a number of manufacturers.  To find one that works with your printer, use the search bar above or visit the Printhead homepage.


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